Features
Greenbox features are designed to help you capture, process, and secure all your documents, including emails, invoices, contracts, and more. With Greenbox, you can easily manage your documents, automate your workflows, and reduce your paper usage. Say goodbye to manual document management and hello to a more efficient and sustainable way of working with Greenbox.
Web-based Platform
Greenbox offers a comprehensive web-based platform for storing, managing, and sharing documents of any type and size from anywhere, at any time.
Powerful Search with OCR
Search and retrieve documents based on specific keywords, phrases, or metadata.
File Format Support
Supports a wide range of file formats, including Word documents, PDFs, spreadsheets, and images.
Bulk Upload
Upload multiple documents at once, saving time and effort.
Version Control
Track changes made to a document over time and reverted to previous versions if needed.
Collaboration
Work together on a document, even if in different locations, with comments, annotations, and real-time editing.
Approval Workflow
Streamline the approval process by allowing documents to be reviewed and approved by multiple stakeholders in a specific order.
Audit Trail
Record all actions taken on a document, including who accessed it, when, and what changes were made.
Access Control
Set permissions for users based on their role and ensure that sensitive documents are only accessible by authorized personnel.
Security Controls
Protect sensitive information from unauthorized access and cyber threats using data encryption and secure access protocols.
Reminders and Notifications
Receive automated reminders and notifications about upcoming deadlines and important events.
Mobile-Friendly App
Access the software from iOS and Android devices and work on documents on the go.
Connect your tools to
With 100+ integrations for seamless communication, collaboration, and coordination. Experience the convenience of accessing all your essential tools in one place, from the beginning to the completion of your tasks.
Core Features
Core Features
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Web-based platform
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Unlimited folders & sub-folders
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Universal content search
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Powerful OCR
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Document versioning & restore
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All file formats supported
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Multi-tenancy
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Granular Access Control
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Advanced document control
Search Feature
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OCR/Text search
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Folder/File-based search
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Metadata search
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Multilingual text search
Security Controls
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Permission-based access controls
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Split PDFs & Merge Files
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Document activity logs
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File locking
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Reset account access
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Disable download, print & external share
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Restrict Document editing
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Data compression & encryption
Collaboration Controls
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Default document sharing
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Internal sharing with an expiry
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External file sharing
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File event tracking
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Commenting
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Page-Level Permissions
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Reminders for Team
Productivity Controls
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Bulk Upload/ Download
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Split PDFs & Merge Files
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Standard workflow automation
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Indexing by tags, labels & hashtags
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Detect duplication
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Watermarking
Admin Controls
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Admin console
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Invite User
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Managed Company Groups
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Managed System Roles
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User management
Enhanced Controls
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Dynamic Form Builder
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Metadata capture
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256-bit AES and SSL/TLS encryption
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E-signature requests
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Data backup
Reports
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Audit Trail Report (System Activity, Doc Activity)
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Alerts and notifications
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Reporting
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Audit logs with file event tracking
Addons
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Active Directory Integration
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Extra storage packs - paid basis
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Third-party software integrations
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API
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Two Factor Authentication
Support
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Email / Phone / Onsite Support
Mobile
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Available on Android & iOS
Storage
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Organization Level
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